Oracle R12 Accounts Payable

The Oracle R12 Accounts Payable course is designed to give delegates practical experience of working with the Oracle Accounts Payable module.  It is end-user focused, encompassing all day to day tasks such as invoice and payment processing, making inquiries and running reports together with month end procedures.

The delegates will practise:

• Setting up and managing supplier accounts
• Entering, reviewing and approving supplier invoices
• Adjusting or cancelling invoices
• Matching invoices to purchase orders and receipts
• Entering recurring invoices
• Processing prepayments
• Processing holds and releases
• Entering and processing credit and debit memos
• Processing employee expense reports
• Using the Payment Manager
• Processing single payment batch processing
• Interfacing Payables transactions to General Ledger
• Controlling Payables accounting periods
• Running Accounts Payable reports

This course is designed for users working within Finance and Accounts Payable departments.  It is suitable for staff working within a payables team carrying out daily tasks, and for those working in a supervisory role responsible for month end processes.

By the end of thisOracle R12 Accounts Payable course delegates will be able to use Oracle Payables to manage the payables process.  In particular delegates will be able to manage suppliers, process invoices and credit notes, carry out a payment run with the new Payment Manager, submit reports, close accounts payable periods and transfer accounting details to the General Ledger.

Delegates should have knowledge of the accounts payables process within their own organisation.  Knowledge of Oracle Navigation, Purchasing and the Oracle General Ledger would advantageous.

• Oracle R12 Cash Management
• Oracle R12 Asset Management

NOTE: Course technical content is subject to change without notice.

• Administration and Course Materials
• Course Structure and Agenda
• Delegate and Trainer Introductions

• Overview of a Payables System
• Additional Features of Oracle Payables
• New Features in Release 12 Payables
• Integration with Other Modules
• The Payables Cycle

• Invoice Types
• Invoice Matching
• Invoice Import
• Invoice Gateway
• Enter a Non Purchase Order Invoice
• Enter a Standard Purchase Order Invoice
• Process a Credit Note - Match to a Purchase Order
• Process a Credit Note - Match to an Invoice
• Recurring Invoices
• Applying Prepayments to an Invoice
• Foreign Currency Invoices
• Entering Taxes on Invoices
• Debit memos

• Invoice Inquiry Overview
• Find Invoices
• Find Invoice Distributions
• Calculate Supplier Balances
• Review High-Level Invoice Information

• Types of Hold
• Apply a Manual Invoice Hold
• Release a Manual Invoice Hold

• Approval Methods
• Approve a Non-PO Invoice

• Add an Attachment to an Invoice
• Adjust an Invoice
• Cancel an Invoice
• Create and Use a Clearing Payment Type

• Payment Workbench
• Manual and Quick Payments
• Payment Methods
• Process a Payment Batch
• Cancel a Payment Batch
• Stop / Void a Payment
• Set Up an Internal Bank Account

• Supplier Sites
• Supplier Account Balances
• Inquire on a Supplier
• Add a Supplier
• Amend an Existing Supplier
• Merge Suppliers / Supplier Sites
• Add an Attachment to a Supplier Record

• Accounting Methods
• Accounting Entries for Payables Transactions
• Create Accounting Process

• Integration with Oracle Purchasing
• Integration with Oracle Assets
• Integration with Oracle Self-Service Web Applications
• Integration with Oracle Receivables
• Integration with Oracle Projects

• Define Financials Options
• Define Payables Options
• Define Special Calendars
• Define Purchase Order Matching and Tax Tolerances
• Define Invoice Hold and Release Names
• Create Templates for Entering Expense Reports
• Open Payables Accounting Period

• Payables Period End Procedures
• Run Payables Accounting Process
• Run the Accounts Payable Trial Balance
• Control Payables Accounting Period Statuses

• Set up Withholding Tax
• Process invoices with Withholding Tax

• Enter New Suppliers
• Merge Supplier Records
• Enter Standard Invoices with Multiple Lines
• Enter Invoices Using PO Default
• Running Reports
• Enter a Credit Memo and Match to a Purchase Order Invoice (Part Value of the Invoice)
• Enter an Advance
• Invoice Inquiry
• Cancel Invoices
• Enter an Expense Report and Apply a Prepayment/Advance
• Apply a Manual Hold Invoice
• Un-Apply a Prepayment
• Enter a Discounted Invoice Matched to a Purchase Order
• Match a Credit Note to a Standard Invoice

• Payables Payment Run
• Quick Payment
• Void a Single Payment
• Apply a Refund