Oracle R12 Procure to Pay

This course covers the full 'Procure to Pay' cycle from the point where a requirement for goods or services is identified to the point where the supplier's invoice is settled.

The Oracle R12 Procure to Pay course duration is 4 days with 2 days each for Purchasing and for Payables.

This Oracle R12 Procure to Pay course is designed for users in Procurement, Facilities and Finance departments.  It is particularly suitable for those with a supervisory or management responsibility who may be designated a 'super-user' in their own organisation.

Delegates should have a working knowledge of the procurement process within their own organisation.

The course comprises two sections: Purchasing and Payables.

This section of the Oracle R12 Procure to Pay is designed to give delegates the skills to process requisitions, orders and receipts, understand the approvals process, make enquiries and run reports in both Purchasing and iProcurement and in addition provide an overview of the key elements of set-up and how they affect the systems operation.

The delegate will practise:

• Managing Suppliers
• Defining and Creating Items
• Creating RFQs and Quotations
• Approving Suppliers and Sourcing Rules
• Processing Purchase Order Requisitions
• Processing Purchase Orders
• Processing Purchase Order Receipts
• Approving/Rejecting Requisitions
• Forwarding to the Workflow Process
• Raising iProcurement Requisitions
• Running Standard Purchasing Reports
• Carrying out month end processes

By the end of this course delegates will be able to use Oracle Purchasing to manage the procurement process.  They will also be able to manage suppliers, locations and items; create quotations, requisitions, purchase orders and receive items.  They will learn how to use inquiries to monitor the current status of purchase transactions that have been sent for approval.

This section of the Oracle R12 Procure to Pay is designed to give delegates practical experience of working with the Oracle Accounts Payable module.  It is end-user focused, encompassing all day to day tasks such as invoice and payment processing, making inquiries and running reports together with month end procedures.

The delegates will practise:

• Setting up and managing supplier accounts
• Entering, reviewing and approving supplier invoices
• Adjusting or cancelling invoices
• Matching invoices to purchase orders and receipts
• Entering recurring invoices
• Processing prepayments
• Processing holds and releases
• Entering and processing credit and debit memos
• Processing employee expense reports
• Using the Payment Manager
• Processing single payment batch processing
• Interfacing Payables transactions to General Ledger
• Controlling Payables accounting periods
• Running Accounts Payable reports

By the end of this section of the course delegates will be able to use Oracle Payables to manage the payables process.  In particular delegates will be able to manage suppliers, process invoices, credit notes and carry out a payment run with the new Payment Manager, submit reports, close accounts payable periods and transfer accounting details to the General Ledger.

Delegates should have a working knowledge of the Procurement Process within their own organisation.

Knowledge of Oracle Navigation would be advantageous.

• Oracle R12 Cash Management
• Oracle R12 Asset Management
• Oracle R12 General Ledger

NOTE: Course technical content is subject to change without notice.

• Administration and Course Materials
• Course Structure and Agenda
• Delegate and Trainer Introductions

• Overview of Oracle Purchasing
• Matching Options
• Integration with Oracle Payables

• Supplier Overview
• Supplier Relationships
• Contracts
• Solicitations
• Supplier Sites
• Supplier Account Balances
• Inquire on a Supplier
• Add a Supplier
• Amend an Existing Supplier
• Merge Supplier/Supplier Sites
• Add an Attachment to a Supplier Record
• Create an Approved Suppliers List

• Define Master Items
• Assign a Master Item to an Organization
• Update Parameters Specific to an Organization
• Copy Item Attributes From a Template
• Create a Template
• Set Attribute Controls

• Add or Amend an Existing Supplier List
• Create a New Supplier List
• Create a New RFQ
• Select the Suppliers who will receive the RFQ
• Print the RFQ
• Create an RFQ from a Requisition
• Enter a Quotation

• Create Source Documents
• Set Up Sourcing Rules
• Assign the Sourcing Rules to an Item
• Test the Sourcing Set Up
• Create an Approved Supplier List
• Test Autosourcing Set Up

• Overview of Requisitioning
• The Requisition Form
• Overview of Approvals
• Create a Requisition
• Create a Requisition Using Preferences
• Create a Foreign Currency Goods Requisition
• Create a Foreign Currency Services Requisition
• Add an Attachment to a Requisition
• Review a Requisition
• Approve / Reject a Requisition
• View Action / Approval History
• Cancel a Requisition
• Requisition Templates
• Supplier Item Catalog

• Create a Standard Goods Purchase Order
• Create a Standard Purchase Order Using Preferences
• Create a Blanket Purchase Agreement
• Create a Blanket Release
• AutoCreate a Standard Goods Purchase Order
• Add an Attachment to a Purchase Order
• Approve/Reject a Purchase Order
• Review a Purchase Order
• Amend a Purchase Order
• Copy a Purchase Order
• Close / Cancel a Purchase Order
• Freeze a Purchase Order
• Other Control Actions
• Print a Purchase Order
• Purchase Orders and Projects
• Workflow Document Creation

• Overview of the Receiving Process
• Exceptions
• Receipt Routing
• Receipt Processing Methods
• Payment on Receipt
• Correct a Receipt
• Return Goods to a Supplier
• Find and Review Receipts
• Receiving Tolerances

• Integration with Payables
• Integration with Inventory

• Organizations
• Defining Locations
• Units of Measure
• Item Categories

• Shopping by Store
• Shopping to Category
• Checkout Process

• Express Receive
• Standard Receipting
• Returning Ordered Items
• Receipt Corrections
• View Receipts

• Requisition Information
• Smart Forms
• Information Templates
• Review Approver List
• Review and Submit

• Purchasing Profile Options
• Purchase Order Matching and Tax Tolerances
• Purchasing Document Security, Routing and Approval
• Approval Assignments and Approval Groups
• Purchasing Options
• Receiving Options

• Accruals
• Encumbrance Accounting
• Generate Uninvoiced Receipt Accruals
• Close a Purchasing Period

• Overview of a Payables System
• Oracle Payables Workflow
• Additional Features of Oracle Payables
• An Overview of Payables in a Business
• Integration with Other Modules
• The Payables Cycle

• Invoice Types
• Invoice Matching
• Invoice Import
• Invoice Gateway
• Enter a Non Purchase Order Invoice
• Enter a Standard Purchase Order Invoice
• Process a Credit Note - Match to a Purchase Order
• Process a Credit Note - Match to an Invoice
• Recurring Invoices
• Applying Prepayments to an Invoice
• Foreign Currency Invoices
• Entering Taxes on Invoices
• Debit memos

• Invoice Inquiry Overview
• Find Invoices
• Find Invoice Distributions
• Calculate Supplier Balances
• Review High-Level Invoice Information

• Types of Hold
• Apply a Manual Invoice Hold
• Release a Manual Invoice Hold

• Approval Methods
• Approve a Non-PO Invoice

• Add an Attachment to an Invoice
• Adjust an Invoice
• Cancel an Invoice
• Create and Use a Clearing Payment Type

• Payment Workbench
• Manual and Quick Payments
• Payment Methods
• Process a Payment Batch
• Amend a Payment Batch
• Cancel a Payment Batch
• Stop / Void a Payment
• Set Up an Internal Bank Account

• Accounting Methods
• Accounting Entries for Payables Transactions
• Create Accounting Process

• Integration with Oracle Purchasing
• Integration with Oracle Assets
• Integration with Oracle Self-Service Web Applications
• Integration with Oracle Projects

• Define Financials Options
• Define Payables Options
• Define Special Calendars
• Define Purchase Order Matching and Tax Tolerances
• Define Invoice Hold and Release Names
• Create Templates for Entering Expense Reports
• Open Payables Accounting Period

• Payables Period End Procedures
• Run the Accounts Payable Trial Balance
• Close the Payables Accounting Period
• Resolve period-end exceptions
• Open the Following Payables Accounting Period

• Set Up Tax Types
• Set Up Inland Revenue supplier account
• Set Up Withholding Tax Special Calendar
• Set Up Tax Codes
• Set Up or amend supplier account
• Process supplier invoice with Withholding Tax
• Query back and validate tax deduction invoice

• Enter Standard Invoices with Multiple Lines
• Enter Invoices Using PO Default
• Running Reports
• Enter a Credit Memo and Match to a Purchase Order Invoice (Part Value of the Invoice)
• Enter a Credit Memo and match to a standard invoice
• Enter an Advance
• Invoice Inquiry
• Amend an Invoice (PO Invoice)
• Cancel Invoices
• Enter an Expense Report and Apply a Prepayment/Advance
• Apply a Manual Hold Invoice
• Un-Apply a Prepayment
• Enter a Discounted Invoice Matched to a Purchase Order

• Payables Payment Run
• Quick Payment
• Manual Payment
• Void a Single Payment
• Issue a Refund